What is the difference between issuing a P45 and
removing an Employee?
P45's are issued when someone leaves the Company. You should
only remove an employee when there is a mistake on the record or
under instruction from your Support Centre. Year end details are
kept for people who are P45'd but not for those who are removed.
Removing an Employee has the effect of deleting him as if he had
never existed.
A new employee has joined us but is
also in employment with another company - do I have to deduct Tax
and NI at the full rate?
If an employee has more than one job, both
employers have to deduct NI contributions subject to the Gross Pay
being above the Lower Earnings Limit. You need to deduct NI
as normal. If the total employee contributions in both employments
are likely to exceed the annual maximum contribution payable, a
deferment certificate may be obtained. However, since April
2003 those 'deferred' contributions are no longer zero. This year
1% is due on all earnings above the Earnings Threshold. You should
speak to HMRC regarding which NI rate to put them on.
Why can I not look at leavers after I
have P45'd them?
If your leavers are not in your list of selected employees, this is
because of your employee configuration. Go to Employee, Select
Employee. Click on the 'Configure' button. Select the 'Employee
Selection' tab. You then have 4 options under 'Who to
appear':
- Current Employees Only
- Current plus Leavers Current Month
- Current plus Leavers Current Year
- All Employee Records
Select one of the options that will include
leavers: in the current month; in the current tax year; or all
employees.
What is the difference between a
Casual employee and an Occasional employee?
Tax and NI for both casual and occasional employees works on the
basis that they are paid for their pay period irrespective of when
they were last paid. For National Insurance, casual and
occasional are treated the same. The NI will be calculated on only
the period they are being paid for. The difference occurs in
the Tax calculation. For an occasional employee, if there is no
gross pay in a payroll period, the employee will be skipped and no
tax refunds due would be given.
Occasional status allows you to run a payroll,
say OK to the employees who have not worked in that period, and not
produce a tax rebate or a payslip for them. An employee with casual
status would receive a tax rebate, if due, when processed through
the payroll with zero Gross Pay.
Can IRIS Payroll Professional accept text characters in
the Employee Code?
Yes, providing Text format codes have been
selected for the particular company. This option can be selected
from the 'Alter Company Options' / 'Company tab' where you can
set the Employee Code Format to be Text or Numeric.
How do I change a weekly employee to
be monthly?
The first thing to consider is whether the month they are next due
to be paid will overlap any tax weeks already paid on the Tax
Calendar. If not go to the Period Tab card in the employee's
record, tick them as monthly and set next tax period to the
appropriate month.
