IRIS Bookkeeping - Getting Started

Step 2 - Set up the company details

Use the New Company wizard to set up the company details.

• Company Name - Type the name of the company as you would like to see it appear on your invoices and all your reports. You can use upper or lower case and punctuation marks if you wish. The maximum number of characters is 50.
  
  
• Telephone - Type the company telephone number. The maximum number of digits is 25.
  
  
• Fax - Type the company fax number. The maximum number of digits is 25.
  
  
• Contact - Enter the main company contact (e.g. Company Director, Finance Director).
  
  
• Email - Type the company email address. The maximum number of characters is 55.
  
  
• Website - Type the companies full website address - for example http://www.companyname.com/.
  
  
• EC Code - Select the appropriate European Community code for the company. Click on the drop down arrow to see a list of available codes.
  
  
• VAT Number - Enter the company VAT registration number. The maximum number of characters is 15, but only a valid VAT number for the country will be accepted. For example, UK VAT numbers can be 9 or 12 digits long.
  
  
• Address/Town/County/Postcode/Country - Enter your company address and postcode. The maximum number of characters is 30 per line with the exception of the postcode which allows 12 characters.
  
  
• Next button - Use this button to go to the next stage of the wizard.
  
  
• Cancel button - Use this button to cancel changes and quite the wizard.

Complete the following fields as appropriate on Screen 2:

• Company Type - There are two formats of nominal ledger, a Limited Company and a Partnership/Sole Trader. Select which type of format you would like to create. IRIS Bookkeeping will then create a basic nominal ledger structure designed for your type of business - you can personalise this ledger once the company has been created.
  
  
• Charts of Accounts - Select one of the Charts from the list. Just click on a chart to select it. Each chart contains a list of all the accounts that will be held in the nominal ledger.
  
  
• VAT Accounting Method - Standard VAT Accounting/Cash Accounting - Select the appropriate VAT accounting method/scheme. This is not something which can be amended at a later date.
  
  
• Period Duration - Select one of the radio buttons to determine how the company periods will be calculated. For example, selecting quarterly will set up four periods, starting with the end date entered in the First period end date field - subsequent period end dates will be calculated automatically.
  
  
• First Period end date - Use the month and year drop down to select the end date of the first period. IRIS Bookkeeping will calculate the remaining period end dates for you (using the last day of the month).
  
  
• Adjust periods button - Click on this button to open the Adjust Periods window where you can override the automatically created period end dates.
  
   Important Note: Make sure that you select the correct chart of accounts, company type and company periods as these cannot be modified once the company has been created.
  The option to choose between Cash Accounting and Standard VAT Accounting is only available when actually creating the company - this cannot be amended later without starting afresh.
  
  
• Back button - Use this button to go back to the previous stage of the wizard. 
  
  
• Next button - Use this button to go to the next stage of the wizard.
  
  
• Cancel button - Use this button to cancel changes and quite the wizard.
  
  
   Notes
  The method of VAT Accounting that you select at this stage cannot be modified at a later date.
  
  The number of companies that you can create will be limited to the number of company licences that you purchased from IRIS. If you need to purchase additional company licences please contact IRIS Sales on 0844 815 5700.
  
  You must enter details in Mandatory fields.
  
  

You can now review the Company Details and change them when necessary (use Edit Company Details to review and modify company details).

 Step 3 >